Development Coordinator

Job Posting

Development Coordinator

Date Posted:

January 25, 2019

The American Immigration Council works to strengthen America by shaping how America thinks about and acts towards immigrants and immigration and by working toward a more fair and just immigration system that opens its doors to those in need of protection and unleashes the energy and skills that immigrants bring.

We are seeking talent to join our team!

Apply for this position

Your Role

The Development Coordinator advances the Council’s mission by supporting a growing Development team. The Coordinator is responsible for administrative tasks critical to keeping the department organized and running smoothly, including scheduling meetings, drafting agendas, and creating processes and procedures to ensure efficiency. The Coordinator will also be responsible for tasks directly related to achieving the department’s goals like collecting and reporting on data, researching donors, posting content, and assisting in cultivation and stewardship activities.

Essential job functions of this role include:

  • Tracks and reports on digital audience and donor data from Google, Facebook, CRMs (databases) and other platforms, so that team members can analyze audience engagement and donor behavior.
  • Posts content to website and formats broadcast emails for distribution.
  • Uploads and enters data, including donations from several platforms into database, ensuring they are coded properly.
  • Researches donors and potential donors to provide background information for fundraising team.
  • Executes stewardship activities and ensures they are conducted in a timely manner. Including, but not limited to: organizing personal staff-written thank you notes, writing and updating digital thank you letters and tax receipts, and coordinating monthly thank you calls by Board and staff members.
  • Assists in the gathering of information and formatting of specific proposals and solicitations for donors.
  • Assists the Director of Development in keeping the Executive Director, Board, and staff informed of our work and engaged in our culture of philanthropy.
  • Assists the Director of Development in maintaining a process to ensure that all Council staff are coordinating their cultivation, asks, and stewardship activities.
  • Assists in tracking the necessary information needed to accurately calculate the return on investment for several department activities.
  • Assists in ensuring brand consistency across distribution channels
  • Schedules meetings and creates meeting agendas; assists with creation of presentations, when necessary.
  • Creates processes and procedures as needed to ensure department works as efficiently as possible.
  • Researches and reserves locations for small donor cultivation/stewardship meetings and manages invitations.
  • Provides event logistical support.
  • Creates reports to track the department’s progress to goals.
  • Conducts other administrative tasks as assigned.

As with all positions at the Council, this position requires commitment to the Council’s mission and the organization’s culture of philanthropy.

Your Background 

Undergraduate degree and 3 years’ administrative and research responsibilities. At least 2 years of experience in a similar position. Experience in immigration-related field a plus. 

Required Knowledge, Skills and Abilities include: 

  • Experience with content management systems, specifically Wordpress and Drupal
  • Excellent verbal and written communication skills.
  • Active listening and problem-solving skills.
  • Ability to demonstrate attention to detail, accuracy, and thoroughness.
  • Ability to prioritize and manage competing demands/multiple assignments through effective time management
  • Ability to follow through on commitments and take responsibility for actions.
  • Ability to adapt to changing priorities, strategies, and circumstances.
  • Ability to implement plans, make mid-course corrections as necessary and overcome obstacles.
  • Ability to display initiative and openness to change.
  • Ability to exercise sound judgment and maintain confidentiality.
  • Ability to work both independently and cooperatively as a member of a team.
  • Ability to form positive working relationships with people from varied backgrounds.
  • Ability to exhibit professionalism in representing the organization, both internally and externally.
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, and Outlook).
  • Demonstrable ability to develop and manage a work plan with multiple projects and deadlines.
  • Ability to engage, influence, and inspire others.

Our Workplace 

We offer an extremely generous total compensation package (salary and benefits).  Benefits include – medical, dental, vision, 401k with employer match, monthly transit subsidy, flexible work schedules, 3+ weeks’ vacation, 11 Federal holidays, on-site fitness center and many more exciting benefit programs.

Your Colleagues

  • Dedicated, dynamic, collaborative and compassionate.
  • A community of individuals passionate about their work.

For Consideration Qualified applicants are to submit cover letter, resume and salary requirement. Cover letter should include a summary of how your background, knowledge, skills and abilities relate to the responsibilities and requirements of the position. 

NOTE: Applications without cover letters and which do not indicate desired salary may not be considered.

Direct hire only – NO recruiters (mail, email, fax or phone). 

The American Immigration Council ("Council") is an equal opportunity employer, and is committed to treating all applicants and employees without regard to unlawful considerations of race, religious creed, color, religion, sex, gender, gender identity, gender expression, sexual orientation, national origin, ancestry, age, marital status, physical disability, mental disability, medical condition (cancer or genetic characteristics), genetic information, military and veterans status, citizenship and immigration status, or any other classification protected by applicable local, state, or federal laws. This equal employment opportunity commitment applies to all aspects of employment, including but not limited to, advertising, recruiting, hiring, job assignment, compensation, promotion, demotion, benefits, training, discipline, and termination. 

The Council believes that diversity is a strength. The Council is committed to being a safe, respectful and inclusive space, where a broad range of viewpoints and experiences are encouraged and every member of its staff and board is given the opportunity to thrive.

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